Xero: entering invoices and bills and setting up your own invoicing system

9th December 2021

Creating invoice templates

In Xero you can customise the look of your invoices by using an invoice template. This allows you to add different payment terms and logos, as there is no limit on the amount of invoice templates you can add you can have as many as required for all different customers.

Below are the steps to how you would create an invoice template in Xero:

  1. Click on you organisation name and select settings, then go to invoice settings
  2. Click on” New Brading Theme”
  3. Enter a name to identify the theme and details of what it’ll include
  4. Make all the necessary changes and customisation for the invoice’s appearance. You can add in your contact details and terms of sale
  5. Press Save

Once you have made your first template you can then copy this under the options button when looking at the template. This is a helpful feature as you may have different contact details for different office/ warehouse locations.

 

Invoicing systems

Xero have two invoicing options which you can use, New Invoicing and Classic Invoicing.

New invoicing is a simpler and faster way which is recommended by xero. You can add customer credit limits and different delivery addresses which you can not do with the Classic Invoicing option.

 

Adding and approving your bills

Within Xero you can add and approve bills online or by mobile which is handy if you are on the go.

You can enter bills in your default currency or multicurrency which you can then approve into the system to add a credit note or payment.

To create a Bill, follow the steps below:

  1. Go to the business tab on the top blue-ribbon bar and click “purchase overview”
  2. Click the arrow next to “New” to give you a drop-down menu and click “Bill”
  3. Enter all your information into the field
  4. Click save.

You can add a copy of the original bill to the file. Assign expenses to a customer, assign expenses to a project, and add notes about the bill.

 

If any of the above are services you would like to know more about please contact me for the full list of features and guidance.

Other items in Blogs
Luke Bacon
11th January 2022 31-Jan-22 tax: can it be reduced?

For those clients that prepare self-assessment personal tax returns, 31 January is always tax payment day. This tax will primarily be based on your personal income for the tax year ended 5 April 2021, potentially made up of 2 components: The balancing payment for 2020/21 (total 2020/21 tax less 31-Jan-21 and 31-Jul-21 payments on account).…

Vanessa Pearson
11th January 2022 Chancellor announces £1bn in grants

On 21 December 2021, Chancellor of the Exchequer, Rishi Sunak, unveiled a £1 billion COVID-19 fund, including cash grants of up to £6,000 per premises for each eligible firm in the hospitality and leisure sector.   Mr Sunak said the government would also help certain firms with the cost of sick pay for COVID-related absences. The Chancellor also announced…

Jodie Pheby
6th January 2022 HMRC deadline now effectively 28-Feb

Due to the continuing difficulties that Covid continues to present, today HM Revenue and Customs (HMRC) have announced they are waiving late filing and late payment penalties for Self Assessment taxpayers for one month – giving extra time, if needed, to complete your 2020 to 2021 tax return and pay any tax due.   HMRC…

Ben Kilby
5th January 2022 Home office pod: the tax pros & cons

If there is one question I have been asked by our business clients more than any other since the pandemic began, it is “How can I tax efficiently purchase a garden home office pod, to run my business from”?   Unfortunately there is no simple single answer to this question, and best advice will depend…

Steven Denton
5th January 2022 HMRC latest guidance for employers

HMRC has published the latest edition of the Employer Bulletin. This guidance for employers, and their agents, includes articles on: reporting PAYE information in real time when payments are made early at Christmas preventing and correcting payroll errors Health and Social Care – National Insurance contribution increase UK-Swiss Convention on Social Security Coordination COVID-19 –…

Ian Piper
4th January 2022 Business credit rating: top 10 tips

For some businesses having a strong credit rating is fundamental to their future success. It can affect availability of supplier credit, the ability to borrow and eligibility to be on customer/prospect tender lists as an approved supplier. For many other businesses, however, this credit rating is totally irrelevant. Experian is one of the major rating…